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Board Members
Moira Garrity 453-7741
Jill Mackler 453-3353
Caroline Engvall 453-7817
Mary Yates 453-7177
Jim Stapleton 453-5060

Board News

Next meeting is Thursday, January 15, 2015


Agenda for the next meeting

 

1.      Review Agenda

2.      Visitor’s business

3.      Review of and acceptance of meeting minutes

4.      Librarian’s report

5.      Treasurer’s Report

6.      Old Business

7.      New business

9.   Summary

10.  Next meeting date



Lawrence Memorial Board of Trustees

Meeting Minutes

May 20, 2015

Attending:

Board Members:  Caroline Engvall, Jill Mackler, Jim Stapleton, Moira Garrity

 

Staff:  Nancy Wilson

 

Moira moved to accept the minutes, Jill seconded, passed unanimously.

Visitor’s Business: None

 

Librarian’s Report:

Paulita has sent a written librarian’s report. She was very excited about the chickens hatching in the children’s room. The public really enjoyed it, too.

 

Jim wonders about the painting of the building. Therese has it on the “to do” list for this year. The town will fix the dirt and holes in the back yard when they move the shed.

 

Nancy wonders if the board wants to do a book sale on June 20th during the town wide garage sales. Complicating the issue is the fact that we need to empty out the shed before it can be moved. Nancy has received an email from a woman, Rene, who has taken our left over book sale books in the past. The board decides not to do the sale this year, to give the books to Rene, and to have Nancy select good books for sale at the town wide sale next year.

 

Nancy has changed email programs and forgot to include Victor in the new email group for the board. She will ask him if he would like to keep coming to meetings and apologize for the oversight.

 

Nancy got three used netbooks from Chris Whittaker, who gets them from Steve Jarvis, technology coordinator at Essex High School. When the school updates equipment Chris takes the old computers, cleans them up, and sells them for $40 each. They will help with our technology needs for the short term but Nancy still needs to think about long term technology planning.

 

Trivia is going well. Nancy and Cheri decided to ask for donations. Thus far the teams that win have all donated their winnings to the library. This has amounted to $40-$60 for the library, depending on the size of the crowd. Nancy has arranged to take one Tuesday off through the summer. She also has found some pre-composed questions online that are working well. She has enough of these questions for a year of trivia. She is feeling relieved and happy about the future of trivia.

 

Nancy has been thinking about the future of public libraries. It gets clearer each day that we cannot rely on the circulation of materials to keep us relevant. She does believe that preschool use of the library, collections and programs, will continue to be important. We probably need to begin to position the library as more of a community meeting place. We should encourage people to schedule events and meetings at the library. The board needs a clear picture of what the community wants from the library. We will spend June and July board meeting talking about some survey questions that might elicit the information we need going forward. These questions can be included in the fall fund raising letter.

 

Treasurer’s Report: It looks like the budget is a bit overspent but Nancy is confident that we can make it right by the end of the fiscal year.

 

Old Business:

Nancy will have a final tally of plant sale income tomorrow, when she gets an invoice from Pine Tree Gardens. She estimates net income of around $1000.00. She only returned nine shrubs to Cobble Creek.

 

Caroline is a bit concerned about the feasibility of a play next year but we will keep talking about it.

 

New Business:

Following up on the idea of using the library for community space Jim reports that the Bristol 1st Sunday salon group is looking for a new venue for programs if they decide to continue the program. Library board members are enthusiastic about the opportunity. Jim will talk to the group when they meet later this month.

 

There is also enthusiasm for a film series at the library.

 

Adjournment: Meeting adjourned at 8:30




Lawrence Memorial Board of Trustees

Meeting Minutes

September 17, 2014

Attending:

Board Members:  Caroline Engvall, Jill Mackler, Mary Yates.

 

Staff:  Nancy Wilson

 

Visitors: Victor Hinojosa

 

Jill moved to accept the minutes from the July meeting, Mary seconded. Passed unanimously.

 

Visitor’s Business: Victor mentioned that the re-barcoding is completed downstairs.

Victor has arranged with Jim Guire, at Vermont Folk Rockers, to have a pine rocking chair donated to the library. Jim will place a plaque on the chair indicating that it belongs to the library. They may deliver it as soon as Friday, depending on their schedules.

 

Librarian’s Report:

Nancy has submitted a written librarian’s report. She has returned inspired and energized from the ARSL conference in Tacoma.

 

Missy Atkins will begin cleaning the library this Friday. Nancy has given Ginger and Bruce notice.

 

Nancy is happy that she has an appointment with Julie Merritt, Reach-Up coordinator, and a likely worker tomorrow. With her regular work, the fundraising letter, and the re-barcoding she could really use the help!

 

Treasurer’s Report:

The budget looks good.

 

Investments look great. Nancy will call Bev to see if she wants to come to the October meeting.

 

We will continue to look for a new bookkeeper.

 

The balance in the grants account is $5,900.00. $300 of this is reserved for OWLP materials.

 

Old Business:

Mary, Jill, and Caroline will go furniture shopping on Friday.

 

Jim’s letter is fantastic! The board suggests a few minor changes. Nancy will get it to Kimball’s to have it printed. She will let the board know when the letters need to be stamped, stuffed, and sealed.

Jim has also shared a list of jobs, some potential people to fill them, and a schedule for the play. We need more people. Nancy will ask around. Board members should do the same.

 

Randy Gorton has done an amazing job fixing the stairs.

 

Nancy will post the warning and library meeting agenda on the town office bulletin board.

 

Caroline is curious about fundraising. Because we have not done the book sale this year will we need to do another fundraiser. The board agrees to wait until after the letter is sent and money comes in for that before making any decision on additional fundraisers. Victor suggests a macaroni and cheese bake-off…yummy!

 

New Business: Nancy has resurrected the idea of small free libraries. These are little “houses” full of books, free for the taking, at locations around town. She saw them in Seattle. When she returned she posted some pictures on Facebook and received lots of interest. Victor had the brilliant idea of doing the little libraries as an Eagle Scout project. He is going through the process to see if it is possible for him to build some this fall. Nancy would like one in front of the library, one on the corner in front of Jim and Diana’s because of the foot traffic on the way to hike the ledges, and one other location in town. Victor wants to do them in other towns as well.

 

Adjournment:

Meeting adjourned at 8:30. The next meeting will be Wednesday October 15th at 7:00 the library.

 

 

 

Agenda for the next meeting (October 15, 2014)

 

1.      Review Agenda

2.      Visitor’s business

3.      Review of and acceptance of meeting minutes

4.      Victor’s Report

Bev Knight?

5.      Librarian’s report

6.      Treasurer’s Report

7.      Old Business

8.      New business

9.    Summary

10.   Next meeting date

 

 



Lawrence Memorial Board of Trustees

Meeting Minutes

June 18, 2014

Attending:

Board Members: Caroline Engvall, Jim Stapleton, Jill Mackler, Moira Garrity, Mary Yates.

 

Staff:  Nancy Wilson

 

Visitors: Victor Hinojosa

 

Visitor’s Business: Victor reports that he helped to move the children’s DVDs to a more prominent location. Marita plans to add a bench to the children’s room for more seating.

 

Minutes from the previous meeting are accepted by consensus, as amended to clarify the partnership between the library and the Gateway players.

 

Librarian’s Report:

Nancy has submitted a written librarian’s report. She will be attending the Association of Rural and Small Libraries (ARSL) conference in Tacoma at the beginning of September thanks to a $1400.00 grant from the Department of Libraries. 

 

Treasurer’s Report:

The budget looks good.

 

Caroline went to the bank to get a debit card associated with the grants account. It has arrived. She was told by Kareen at the bank that we need to update our signers on the bank accounts.

 

We need three general signers, these will be:

            Jim Stapleton

            Caroline Engvall

            Mary Yates

We also need three payroll signers, these will be:

            Mary Yates

            Caroline Engvall

            Moira Garrity

Jim motions to authorize the board members listed to be signers on our accounts. Moira seconded. Passed unanimously.

 

Old Business:

The board decides to go with Shaw brand carpet in the dried sage color. Nancy will call Lacey’s tomorrow. There is some talk about the lighter color showing the dirt more. Library staff will vacuum more frequently, Nancy wonders if the board shouldn’t set aside, say, $1000.00 for capital improvements each budget year in a special account for things like carpet replacement, new stair treads, etc. We should remember this next budget year.

 

Victor and Moira have come with some furniture suggestions. The consensus is that shopping for furniture online is a headache. It is decided to take a trip to Shelburne Road furniture stores to see what can be found. Jill, Caroline, and Mary will go. We need six stools 24’-26’ high, with padded seats and plain backs. They should be edgy but not too modern. Nancy wants those soon because people cannot use the computer room now without chairs. We also need three club chairs, sturdy and comfortable, leather would be nice—no upholstery, which gets dirty and smelly. Victor has a connection with Vermont Folk Rockers. He will see if they can donate, or even lend indefinitely, a rocking chair to us. Nancy will measure the space where the furniture will go. It is decided by consensus to budget $5000.00 for furniture.

 

The plant sale grossed $1626 with expenses totaling $866 for a net profit of $760. Next year we need something small for kids to buy for their mothers. Perhaps we can get a flat of annuals and plant them in small, interesting containers. Jill will keep an eye out while garage saleing for teacups and other cool planters.

 

Jim doesn’t have much news about the partnership with the Gateway players but Alice Leeds has agreed to help him with a library fundraising production. Thank you Alice!

 

New Business: Jim has heard about some changes to the Vermont Open Meeting Law.

We should start warning our meetings. It is the secretary’s job to do so. Nancy suggests that Jim make a permanent warning to go on the bulletin board of the town clerk’s office. It is posted on main page of the website. This may satisfy our obligation to warn our meetings. Jim and Moira will take a closer look at the law.

 

Adjournment:

Meeting adjourned at 8:30. The next meeting will be Wednesday July 23rd at 7:00 the library.






On April 22, 2011 the Vermont House recognized our library and its service to the Bristol community for the past 100 years. See a copy of the special resolution (this is a large file and may take time to load).
 



 

40 North Street
Bristol, VT 05443
Phone: (802) 453-2366
readmorenow@gmavt.net