Board Meetings are held the third Wednesday of every month at 7pm here at the library. Everyone is welcome to attend.

 

Lawrence Memorial Board of Trustees

Meeting Minutes

March 28, 2018

 

Attending:

Board Members:  Caroline Engvall, Ann Wallace, Lynn Camara, Jill Mackler

 

Staff:  Nancy Wilson

 

Minutes from the previous meeting accepted unanimously.

 

Librarian’s Report:

Ian Albinson has begun a “Reel Film” series at the library on Friday nights. Nancy went to the first and Caroline went to the second. He is showing very cool classic films on a 16mm projector. Films begin at 7:30.

 

Cheri at Snap’s was in Florida so Nancy left her a note about May trivia. She is back now so Nancy will talk to her to confirm.

 

Eleanor Menzer has written a thank you note to the board for the gift she received for volunteering at the library.

 

Paulita arrives to show the new website changes. She and Shawn Twyman have updated the donation page and have created a slideshow for the front page. We want to encourage donations through the website so we will continue to improve the donation options. Nancy will see about adding a donate button on the Facebook page.

 

Treasurer’s Report:

The operating budget has a small surplus.

 

Nancy shares her email correspondence with Patrick Berry at the Vermont Community Foundation. We will need to sign a Memorandum of Understanding (MOU) so they can accept donations of trusts, insurance, property, etc. for us.

 

Addison County Probate Court has received our updated figures, thus far we have not heard back from them.

 

Nancy has heard from the bookkeeper that as long as we cash and spend the endowment checks in the same month it won’t affect our budget.

 

Mary calls in to update everyone on the process for the transfer of money from Sapphire to VCF. A check will be arriving within a week. We will need to take out the money we need to operate until our first VCF distribution arrives next February.

 

 

 

Old Business:

No Mother’s Day plant sale this year. The board is close to meeting the fundraising goal for the year.

 

Town meeting was contentious this year—for everyone but the library!

 

New Business:

The staff at the library has been talking about DVD fines and how awkward collecting them is. The people who owe the most fines are often the least able to pay. The board supports still collecting fines. Nancy will keep track of how much income we get from fines. We will discuss it more later.

 

The town supplied trash can in front of the library is disgusting. Nancy will email the town to remove it.

 

Caroline wonders about making the financial reports cumulative using tabs. She will email Nancy Palermo Lee about it.

 

Caroline will go to the town office to straighten out the library board terms.

 

Adjournment: Meeting adjourned at 8:15

 

Agenda for the next meeting (Thursday, April 19 at 6:30)

 

  1. Review agenda
  2. Visitor’s business
  3. Review of and acceptance of meeting minutes
  4. Librarian’s report
  5. Treasurer’s report—budget and investments
  6. Old Business
  7. New business
  8. Summary
  9. Next meeting date